Free hospitality operations template
Chiller Maintenance Log Template
A consistent log for every chiller, fridge and cool room in the venue. Capture temperature checks, inspections, faults and service records — the evidence you need for food safety, stock protection and contractor accountability.
Free manual template
Chiller Maintenance Log Template
What's inside
- ✓Temperature checks per chiller, per shift
- ✓Visual inspections and condition checks
- ✓Door seals, hinges and gaskets
- ✓Leaks, condensate and drain checks
- ✓Noise, vibration and airflow checks
What this template helps you manage
What the free hospitality operations template covers.
Cold storage is one of the biggest stock and compliance risks in any venue. This template makes the routine checks consistent and the records defensible.
- ✓Temperature checks per chiller, per shift
- ✓Visual inspections and condition checks
- ✓Door seals, hinges and gaskets
- ✓Leaks, condensate and drain checks
- ✓Noise, vibration and airflow checks
- ✓Cleaning of coils, fans and interiors
- ✓Recorded faults and follow-up actions
- ✓Service contractor visits and outcomes
- ✓Manager review and sign-off
How PublicanOps works
From paper checklist to a live workflow.
Schedule it, assign it, complete it on mobile, and report on what happened. Records can carry into shift reports, manager handovers and asset history where relevant.
- 1Step 1
Schedule
Linked to the asset
PublicanOps links each chiller or fridge to its asset record — every check, fault and service visit attaches automatically.
- 2Step 2
Assign
Triggered follow-up
Failed temperature readings or recorded faults trigger an immediate follow-up task to the duty manager.
- 3Step 3
Complete
Scheduled by shift
Checks are scheduled per asset, per shift, with tolerances set per unit.
- 4Step 4
Report
Audit-ready records
Records export cleanly for food safety audits, insurance claims and contractor accountability.
Completed records flow straight into venue reports, manager handovers and — for maintenance and asset checks — your asset history, so nothing has to be re-keyed.
Benefits
Wins for every role in the venue.
For frontline staff
- ✓Quick check on mobile, every shift
- ✓Out-of-range readings escalate automatically
- ✓Clear tolerances per chiller — no guessing
For duty managers
- ✓Immediate alert if anything's off-temp
- ✓Full service and fault history per chiller
- ✓Stock-loss decisions backed by real data
For operations managers
- ✓Group-wide chiller compliance visibility
- ✓Spot under-performing units and contractors
- ✓Better preventative service planning at scale
For general managers & operators
- ✓Reduced downtime from chiller and cool room failures
- ✓Better asset visibility and improved fault history
- ✓Better service planning and contractor accountability
- ✓Reduced stock loss risk from undetected cold-chain failures
- ✓Audit-ready food safety and insurance evidence
Manual template preview
Preview the printable template.
A simple structure your team can use today. The PublicanOps version maps to the same fields with scheduling, assignment, photo evidence and reporting layered on top.
PublicanOps · Manual template
Chiller Maintenance Log Template
Venue
______________________
Date
______ / ______ / ______
Completed by
______________________
Checks
- Temperature checks per chiller, per shift✓ / ✗
- Visual inspections and condition checks✓ / ✗
- Door seals, hinges and gaskets✓ / ✗
- Leaks, condensate and drain checks✓ / ✗
- Noise, vibration and airflow checks✓ / ✗
- Cleaning of coils, fans and interiors✓ / ✗
Issues / notes
Staff sign-off
Name + signature
Manager review
Name + signature
Free download
Download the Chiller Maintenance Log template.
Printable temperature and service log for the cellar door — start tracking today.
Inside the PDF
- Temperature checks per chiller, per shift
- Visual inspections and condition checks
- Door seals, hinges and gaskets
- Leaks, condensate and drain checks
- Noise, vibration and airflow checks
- Cleaning of coils, fans and interiors
- Recorded faults and follow-up actions
- Service contractor visits and outcomes
- Manager review and sign-off
Free template
Download the Chiller Maintenance Log template.
Printable temperature and service log for the cellar door — start tracking today.
Frequently asked questions
Questions venue operators ask about this template.
What is the Chiller Maintenance Log Template for?
A consistent log for every chiller, fridge and cool room in the venue. Capture temperature checks, inspections, faults and service records — the evidence you need for food safety, stock protection and contractor accountability.
Who should use the Chiller Maintenance Log Template?
Duty managers, venue managers, operations managers and frontline staff responsible for assets & maintenance. It's built for clubs, pubs, hotels, gaming venues, entertainment venues, and function/event venues.
Can I use this template manually?
Yes. The Chiller Maintenance Log Template is provided as a free printable PDF you can use on a clipboard or pin up back-of-house — no PublicanOps account required.
How does PublicanOps digitise this process?
PublicanOps links each chiller or fridge to its asset record — every check, fault and service visit attaches automatically. Staff complete the workflow on mobile, capture photos and notes, and records export cleanly for food safety audits, insurance claims and contractor accountability.
Can PublicanOps assign this task to staff automatically?
Yes. PublicanOps schedules the Chiller Maintenance Log Template on a recurring cadence and assigns it to the right shift, role or team — with escalation to the Duty Manager for missed or overdue tasks.
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Free trial for venue partners
Turn this checklist into a live PublicanOps workflow.
PublicanOps helps venues schedule recurring checks, assign work, capture faults, track completion, and keep every shift accountable.