Free hospitality operations templates
Practical templates for running cleaner, safer, more accountable venues.
Download free manual checklists and forms for bar operations, cleaning, maintenance, gaming rooms, shift handovers, events, and venue asset management. Use them as printable templates or turn them into live PublicanOps workflows.
Template library
15 free templates across every venue routine.
Filter by area, preview the template, then download the PDF or turn it into a recurring workflow inside PublicanOps.
Bar operationsBar Opening Checklist for Pubs and Clubs
Start every trading day with the bar fully ready: equipment checked, stock in place, safety walk done, and one person clearly accountable. Use it as a printable checklist or run it as a recurring Daily Run in PublicanOps.
View template →Bar operationsBar Closing Checklist for Pubs and Clubs
Finish every night with the bar clean, stock secured, equipment shut down, cash reconciled and handover notes ready for the next shift. Use it as a printable checklist or run it as a scheduled PublicanOps workflow.
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CleaningPub Cleaning Checklist for Public Areas, Bars & Back-of-House
One repeatable cleaning routine covering public areas, bars, amenities, outdoor spaces and back-of-house — with issue reporting and supervisor review baked in. Use it as a printable checklist or run it as scheduled rounds in PublicanOps.
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CleaningVenue Cleaning Checklist for Clubs, Hotels & Function Venues
A whole-of-venue cleaning routine across every space — bars, bistros, gaming, function rooms, toilets, outdoor areas, staff areas, cellar, cool room and storage. Use it as a printable checklist or run it as area-based routines in PublicanOps.
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CleaningToilet Cleaning Checklist with Timed Amenity Checks
Timed amenity checks that cover restocking, odour, presentation, leaks, lighting, locks, damage and vandalism — backed by photo evidence and manager alerts for any missed or urgent rounds.
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ManagementDuty Manager Handover Template
A structured handover for duty managers across pubs, clubs, hotels, gaming and entertainment venues. Replace scattered notes, group texts and verbal handovers with one consistent record of what happened on shift and what the next manager needs to know.
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ManagementVenue Shift Report Template
A consistent end-of-shift report for duty managers and venue managers. Capture what got done, what didn't, what broke and what the operator needs to know — the same way, every shift.
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AssetsVenue Asset Register Template
One record for every asset across the venue — chillers, fridges, bar taps, gaming machines, kitchen equipment, AV, HVAC and plant. Replace scattered spreadsheets, supplier emails and drawer-bound manuals with a single asset list your team can actually use.
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MaintenanceMaintenance Request Form Template
A structured fault reporting form for venue staff and duty managers. Capture what's broken, which asset is affected, the impact on safety, customers and revenue — and make sure the request actually gets actioned.
View template →Chiller Maintenance Log Template
A consistent log for every chiller, fridge and cool room in the venue. Capture temperature checks, inspections, faults and service records — the evidence you need for food safety, stock protection and contractor accountability.
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GamingGaming Room Checklist Template
A structured gaming room checklist for pubs, clubs and hotels. Capture room presentation, machine checks, service stations, staffing, safety, compliance and handover items — the same way every shift, every floor walk.
View template →GamingGaming Machine Fault Log Template
Track every gaming machine fault from the moment it's raised through to service and sign-off. Capture machine ID, fault type, patron impact, machine status, technician action, downtime and recurring issues — the evidence gaming managers actually need.
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EventsFunction Room Reset Checklist Template
A structured reset for function rooms after every event. Clear food, drinks and rubbish, collect lost property, clean floors, reset tables and chairs, check AV and the function bar, and report any damage — so the room is genuinely ready for the next booking.
View template →EventsEvent Setup Checklist Template
A structured setup checklist for every event in the diary. Capture event details, room setup, floor plans, tables, chairs, signage, AV, food and beverage, staff briefing, guest experience and final sign-off — so nothing gets lost between the booking and the floor.
View template →EventsWedding Venue Prep Checklist Template
A staged prep checklist for every wedding in the diary. Capture booking details, room layout, bridal and cake tables, ceremony, AV, food and beverage, guest experience, staff briefing, final inspection and post-event reset — so every wedding feels like the team has done it a hundred times.
View template →Why PublicanOps templates
Built from real club, pub and hotel operations.
Reduce missed checks
Recurring routines mean nothing falls through the cracks between shifts.
Improve handovers
Capture the state of the venue so the next manager picks up where you left off.
Create consistent routines
Every shift, every venue, run to the same standard — no memory required.
Track issues and maintenance
Faults raised in one tap, linked to assets, escalated to the right person.
Give managers better visibility
Know what was done, by whom, when — with photo evidence and trend reports.
How it works
From manual checklist to live workflow.
The same operating loop powers every PublicanOps template once it's live in your venue.
Schedule
Set the checklist to recur — daily, per shift, weekly or monthly — per venue and area.
Assign
Each task is owned by a role (bar supervisor, duty manager, cleaner) with a clear deadline.
Complete
Staff tap through checks on mobile, attach photos, and raise faults in one step.
Report
Managers review sign-offs, see misses, and trend compliance across every venue.
Want to turn these templates into live venue workflows?
PublicanOps helps clubs, pubs, hotels and entertainment venues schedule recurring checks, assign tasks, capture issues, track assets, and report on venue operations.