Free hospitality operations template
Gaming Room Checklist Template
A structured gaming room checklist for pubs, clubs and hotels. Capture room presentation, machine checks, service stations, staffing, safety, compliance and handover items — the same way every shift, every floor walk.
Free manual template
Gaming Room Checklist Template
What's inside
- ✓Room presentation and overall cleanliness
- ✓Machine checks and visible fault indicators
- ✓Out-of-service machines and signage
- ✓Service stations, change, ATM and ticket-in / ticket-out
- ✓Staff coverage and visibility on the floor
What this template helps you manage
What the free hospitality operations template covers.
Gaming rooms have the highest compliance bar in the venue. This template makes the routine floor walk the easy path for gaming staff and duty managers.
- ✓Room presentation and overall cleanliness
- ✓Machine checks and visible fault indicators
- ✓Out-of-service machines and signage
- ✓Service stations, change, ATM and ticket-in / ticket-out
- ✓Staff coverage and visibility on the floor
- ✓Lighting, temperature and ambience
- ✓Safety walk and emergency exits
- ✓Compliance notes and responsible gaming observations
- ✓Incidents recorded during the shift
- ✓Handover items for the next shift
How PublicanOps works
From paper checklist to a live workflow.
Schedule it, assign it, complete it on mobile, and report on what happened. Records can carry into shift reports, manager handovers and asset history where relevant.
- 1Step 1
Schedule
Scheduled by time and shift
PublicanOps schedules gaming room checks by time, shift or service period — on the cadence the venue and regulator require.
- 2Step 2
Assign
Mobile floor walks
Staff complete the walk on a phone or tablet, recording machine faults, cleaning issues and RG observations as they go.
- 3Step 3
Complete
Faults linked to machines
Machine issues flow straight into the Gaming Machine Fault Log linked to that specific EGM.
- 4Step 4
Report
Incidents and follow-ups
Incidents, RG observations and follow-up notes are captured against the check and surfaced to the Duty Manager.
Completed records flow straight into venue reports, manager handovers and — for maintenance and asset checks — your asset history, so nothing has to be re-keyed.
Benefits
Wins for every role in the venue.
For frontline staff
- ✓Clear cadence and clear questions on every walk
- ✓Faults, cleaning issues and RG observations easy to log on the spot
- ✓Confidence the routine has been done correctly
For duty managers
- ✓Live view of gaming room status and open issues
- ✓RG and incident escalations land immediately
- ✓Sign-off as part of the routine, not an extra task
For operations managers
- ✓Consistent gaming compliance across every venue
- ✓Audit-ready records of every floor walk, observation and incident
- ✓Trend RG interactions, faults and incidents over time
For general managers & operators
- ✓Lower regulatory and licensing risk
- ✓Stronger responsible gaming culture across the venue
- ✓Evidence to support board, licensing and incident reporting
Manual template preview
Preview the printable template.
A simple structure your team can use today. The PublicanOps version maps to the same fields with scheduling, assignment, photo evidence and reporting layered on top.
PublicanOps · Manual template
Gaming Room Checklist Template
Venue
______________________
Date
______ / ______ / ______
Completed by
______________________
Checks
- Room presentation and overall cleanliness✓ / ✗
- Machine checks and visible fault indicators✓ / ✗
- Out-of-service machines and signage✓ / ✗
- Service stations, change, ATM and ticket-in / ticket-out✓ / ✗
- Staff coverage and visibility on the floor✓ / ✗
- Lighting, temperature and ambience✓ / ✗
Issues / notes
Staff sign-off
Name + signature
Manager review
Name + signature
Free download
Download the Gaming Room Checklist template.
Printable gaming floor walk form for the duty manager's clipboard tonight.
Inside the PDF
- Room presentation and overall cleanliness
- Machine checks and visible fault indicators
- Out-of-service machines and signage
- Service stations, change, ATM and ticket-in / ticket-out
- Staff coverage and visibility on the floor
- Lighting, temperature and ambience
- Safety walk and emergency exits
- Compliance notes and responsible gaming observations
- Incidents recorded during the shift
- Handover items for the next shift
Free template
Download the Gaming Room Checklist template.
Printable gaming floor walk form for the duty manager's clipboard tonight.
Frequently asked questions
Questions venue operators ask about this template.
What is the Gaming Room Checklist Template for?
A structured gaming room checklist for pubs, clubs and hotels. Capture room presentation, machine checks, service stations, staffing, safety, compliance and handover items — the same way every shift, every floor walk.
Who should use the Gaming Room Checklist Template?
Duty managers, venue managers, operations managers and frontline staff responsible for gaming. It's built for clubs, pubs, hotels, gaming venues, entertainment venues, and function/event venues.
Can I use this template manually?
Yes. The Gaming Room Checklist Template is provided as a free printable PDF you can use on a clipboard or pin up back-of-house — no PublicanOps account required.
How does PublicanOps digitise this process?
PublicanOps schedules gaming room checks by time, shift or service period — on the cadence the venue and regulator require. Staff complete the workflow on mobile, capture photos and notes, and incidents, RG observations and follow-up notes are captured against the check and surfaced to the Duty Manager.
Can PublicanOps assign this task to staff automatically?
Yes. PublicanOps schedules the Gaming Room Checklist Template on a recurring cadence and assigns it to the right shift, role or team — with escalation to the Duty Manager for missed or overdue tasks.
Related templates
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Shift management
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Free trial for venue partners
Turn this checklist into a live PublicanOps workflow.
PublicanOps helps venues schedule recurring checks, assign work, capture faults, track completion, and keep every shift accountable.