Inspect
Inspect venue areas, assets, and recurring tasks.
Club operations software
Run every room, shift, asset, and check from one dependable place.
PublicanOps helps large clubs manage the daily work behind smooth operations — from bars, bistros, gaming rooms, function spaces, cool rooms, amenities, maintenance, compliance logs, and shift handovers.
One operating layer across departments, roles, shifts, and assets.
- Gaming rooms
- Bistro operations
- Functions
- Asset maintenance
- Shift handovers
Trusted by complex club operations
The operational reality
Large clubs are complex, asset-heavy venues with many departments operating at once.
A single day can involve gaming floor checks, bistro service, bar prep, function setup, toilet cleaning rounds, cool room issues, maintenance requests, committee visibility, and multiple manager handovers.
When this work is spread across paper, spreadsheets, whiteboards, and group chats, small misses become operational risk.
Scope
What PublicanOps helps clubs manage
Venue areas
- Main bar
- Sports bar
- Bistro
- Gaming room
- Function rooms
- Toilets and amenities
- Cellar and cool rooms
- Outdoor terraces
- Back-of-house spaces
- Plant and maintenance areas
Operational processes
- Opening and closing checks
- Cleaning rounds
- Gaming room floor checks
- Bistro readiness
- Function setup and reset
- Maintenance requests
- Asset inspections
- Compliance logs
- Shift handovers
- Manager reports
Assets
- Chillers and fridges
- Bar taps and post-mix systems
- Gaming machines
- Kitchen equipment
- AV and screens
- HVAC and plant
- Cleaning equipment
- Furniture and function assets
How it works
How PublicanOps works for clubs
Tasks can be scheduled by room, role, shift, or asset. Staff complete checks on mobile or tablet, Duty Managers see live progress, and Operations Managers review missed checks, open issues, and recurring trends. Faults stay connected to asset history, and handovers carry unresolved items forward so the next team doesn't start blind.
Assign
Assign the right work to the right team or role.
Complete
Complete checks, log faults, attach notes, and capture evidence.
Report
Report on missed work, open issues, asset history, and shift performance.
Platform fit
One platform across the entire venue
Asset & maintenance management
Track repairs, preventive maintenance, contractor activity, and asset history in one place.
Gaming operations
Log machine faults, floor checks, compliance workflows, and technician requests.
Bistro & venue operations
Coordinate front-of-house issues, equipment faults, cleaning, and operational tasks.
Functions & events
Manage event readiness, room setup, operational checklists, and post-event resets.
Communication & accountability
Keep managers, staff, and contractors aligned with real-time updates and workflows.
Built for every role
Role-based benefits
General Manager / CEO / Club Secretary
- ✓Whole-venue visibility without chasing every department
- ✓Better evidence of operational standards
- ✓Stronger reporting for leadership and committees
- ✓Reduced reliance on individual memory
Operations Manager
- ✓Standardised routines across rooms and teams
- ✓Fewer missed checks and handover gaps
- ✓Better visibility of recurring issues
- ✓Easier rollout of operating procedures
Duty Manager
- ✓Live run sheet for every shift
- ✓Clear view of what is due, done, missed, or escalated
- ✓Easier handover to the next manager
- ✓Less time chasing updates
Maintenance / Facilities
- ✓Faults linked to assets and venue areas
- ✓Better service history
- ✓Clearer maintenance priorities
- ✓Fewer vague repair requests
Gaming / Compliance
- ✓More consistent gaming room checks
- ✓Machine faults and incidents recorded clearly
- ✓Better follow-up visibility
- ✓Stronger operational trail across shifts
Workflows
Common club workflows
- →Daily venue opening run
- →Gaming room floor walk
- →Bistro service readiness check
- →Function room setup and reset
- →Toilet cleaning rounds
- →Chiller and cool room checks
- →Maintenance fault reporting
- →Duty Manager handover
- →Venue shift report
Why it fits
Why PublicanOps fits clubs
- ✓Built around physical venues, not generic office tasks
- ✓Reflects rooms, roles, shifts, and assets
- ✓Designed for recurring checks and follow-ups
- ✓Practical for frontline hospitality teams
- ✓Connects faults to asset history
- ✓Carries unresolved items into the next shift
Suggested trial
Suggested free trial setup
Recommended
Gaming room + Duty Manager handover
- ✓High operational value
- ✓Clear recurring checks
- ✓Visible faults and follow-ups
- ✓Strong manager accountability
Alternative trial options
- →Bar opening and closing routine
- →Whole-venue cleaning rounds
- →Function room reset workflow
- →Chiller maintenance log
Bring your club's daily operations into one live system.
PublicanOps helps clubs schedule recurring checks, assign tasks, track assets, capture faults, record handovers, and give managers better visibility across the whole venue.