Club operations software
Club operations software for complex, asset-heavy venues.
Registered clubs, RSL clubs, and leagues clubs run multiple rooms, teams, and asset categories every single day. PublicanOps gives the whole club one operating layer for tasks, asset history, maintenance, gaming room checks, cleaning, events, and shift handovers.
Built for clubs
Where clubs feel the operational load.
A club is many operations running at once: gaming, food and beverage, functions, members, facilities, and compliance. PublicanOps puts them all in one operating loop.
Gaming room operations
Floor checks, machine faults, incident notes, and maintenance follow-ups recorded against the right machine.
Bars and bistros
Opening checks, glasswasher routines, fridge temperatures, taps, and service-ready standards across every bar.
Functions and events
Room resets, AV checks, wedding prep, and event run sheets that nothing falls out of.
Maintenance and assets
Chillers, cool rooms, gaming machines, kitchen plant, HVAC — tracked with status and service history.
Cleaning and amenities
Toilet rounds, floor walks, recurring cleans, and presentation standards across every public space.
Compliance evidence
Daily checks, incident logs, and operational records ready when auditors, leadership, or the board ask.
Why clubs choose PublicanOps
One operating layer instead of twenty notebooks.
Most clubs run on paper checklists, group chats, whiteboards, and verbal handovers. The bigger the club, the more this scatter costs in downtime, missed checks, and management chasing.
- ✓Live run sheet for every shift, room, and team.
- ✓Faults connected to the actual asset — not a sticky note.
- ✓Cleaning, gaming, and compliance evidence built into daily work.
- ✓Maintenance routed automatically to the right team.
- ✓Manager visibility without chasing the floor.
- ✓Shift handovers that actually capture what happened.
How it runs
From inspection to board-ready reporting.
- 1
Inspect
Each room and asset category generates the checks, faults, and service needs that matter to your club.
- 2
Assign
Work routes to duty managers, bar staff, gaming hosts, cleaners, maintenance teams, and event staff.
- 3
Complete
Staff close out checks, log faults with photos, and capture handover notes from the floor.
- 4
Report
Leadership sees what was done, what was missed, asset trends, and where standards need attention.
FAQ
Club operations software questions
What types of clubs use PublicanOps?
Registered clubs, RSL clubs, leagues clubs, golf clubs, surf clubs, bowls clubs, and other community clubs with multiple operational areas, recurring checks, and asset-heavy facilities.
Can PublicanOps handle our gaming room?
Yes. Gaming room floor checks, machine faults, incident follow-ups, maintenance actions, and operational compliance logs can all run inside PublicanOps.
Will it replace our cleaning, maintenance, and handover paperwork?
Yes. Recurring cleaning checks, opening and closing routines, maintenance requests, fault logs, and shift handover notes can all be digitised in one place.
How quickly can we get started?
A free trial includes a venue setup tailored to your areas, assets, recurring routines, and team structure. Most clubs are running real checks within days.
Free trial for venue partners
Map PublicanOps to your venue in a free trial.
We will set up venue areas, recurring checks, assets, maintenance routing, and shift handovers for your operation — and walk you through it.